Your own branded booking site
A storefront in your colours and logo where customers pick dates, choose a vehicle and pay — on any device, in English or Spanish.
Car rental booking software that takes reservations while you sleep
Give customers a branded site to check availability and book any time — no phone tag, no manual back-and-forth. RentalPilot turns your fleet into an online storefront and drops every reservation straight onto your calendar.
No credit card required · Live the same day
Payments & deposits at checkout
Take card payments and refundable security-deposit holds through your own Stripe account, with promo codes and protection plans built in.
Bookings land on your calendar
Every online reservation flows straight into the same calendar and customer record your team works from — no double entry.
Live the same day
Set your rates, add your cars, and share your booking link. There's no setup project — you can be taking reservations this afternoon.
Every missed call is a rental someone else took
Most independent operators still take bookings by phone, WhatsApp or a contact form. That works right up until it doesn't: the enquiry arrives at 11pm, on a Sunday, or while you're handing keys to somebody else. By the time you reply, the customer has booked the company whose site let them finish the job in ninety seconds.
Online booking isn't about replacing the personal service you're known for — it's about not losing the customers who were never going to call in the first place. The renter who books at midnight was never going to leave a voicemail, and they're worth exactly as much as the one who walks in.
What your customers see
Your booking site carries your name, your logo and your colours — not ours. Customers choose their dates and pick-up branch, see only the vehicles genuinely free for that window, and compare them with photos, the features that matter (automatic, air conditioning, seats, luggage) and a clear all-in price.
Checkout collects what you actually need to hand over a car: driver details, date of birth where a young-driver rule applies, a driving licence, and card payment. Optional extras, protection plans, delivery and one-way returns are priced live as they're selected, so the total on screen is the total they pay. The whole booking flow works in English or Spanish, from the first search through to checkout.
What you see when a booking lands
A reservation made online is the same object as one your team types in — it appears on the same calendar, against the same vehicle, attached to the same customer record. Nothing needs re-keying, and there's no second system to reconcile at the end of the week.
From there the rental runs its normal course: check-out with odometer, fuel and walk-around photos, an e-signed rental agreement, then check-in and a branded PDF invoice. Every step is attributed to the staff member who did it, so the history is there when a customer disputes something months later.
Set your rules once, then let it run
The booking site enforces the policies you'd otherwise repeat on every call. Set business hours per branch so nobody books a 3am pick-up, a minimum rental length so a one-day booking can't tie up a car over a holiday weekend, and a young-driver age and fee that's applied automatically from the renter's date of birth.
Pricing follows the same idea: seasonal rates for your high and low periods, discounts that kick in on longer rentals, and promo codes with expiry dates and usage caps. If you'd rather approve each reservation yourself, switch off auto-confirmation and bookings arrive as pending requests — the renter is told the booking isn't confirmed until you approve it, and the car is held for them in the meantime.
Common questions
Do I need my own website first?
No. Your booking site is a complete, hosted page with its own link — you can share it directly on Google, Instagram or WhatsApp. If you do already have a website, you can link to it from your Book Now button, or embed a live quote widget on your existing pages.
Can I approve bookings before they're confirmed?
Yes. Auto-confirmation is a setting. Turn it off and online bookings arrive as pending requests you approve from the booking screen — useful if you want to check a licence or vehicle availability yourself before committing.
Do you take a commission on online bookings?
No. RentalPilot is a flat monthly subscription based on fleet size, from $29/mo. There are no per-booking fees and no commission — payments run through your own Stripe account, so the money goes straight to your bank.
Can customers book in Spanish?
Yes. The booking flow works in English or Spanish, and you can write your own headline, subtitle and hero image separately for each language. Two things stay in one language: your rental agreement is a single template you write yourself (so it's in whichever language you write it), and transactional emails such as booking confirmations are currently sent in English.
How long does it take to go live?
Same day in most cases. Add your vehicles (or import them from a CSV), set your rates and branding, and share the link. There's no onboarding project, no setup fee and no sales call required.
One platform for the whole rental business
Bookings, fleet, payments, customers and reports — all in one place, from $29/mo with no commission.