Payments by Stripe
Cards, deposits and payouts run on Stripe. We never see or store your customers' card numbers.
Car-rental management software Run your rental business,
Run your rental business,
not your spreadsheets.
Bookings, fleet, payments and a branded booking site your customers reserve through — all in one place. Built for independent operators — from a single car to a multi-location fleet, without the enterprise bloat.
No credit card required · Start taking online bookings today
Founding offer First 5 operators get 50% off for a year with code FOUNDING50 at checkout — no setup fee, 0% commission.
- No setup fees
- No commission on your rentals
- Your own branding
- Cancel anytime
0% commission
A flat monthly fee tied to your fleet size — never a cut of your rentals. The money is yours.
English & Español
Your booking site, renter emails and the whole operator dashboard work in English or Spanish — switch with one click.
No lock-in
Month-to-month, cancel anytime — and export your customers, bookings and invoices whenever you like.
Everything you need to run rentals
From the first reservation to the final invoice — one platform instead of a pile of tools and spreadsheets.
Bookings & calendar
A drag-to-create calendar, 24/7 online reservations and overbooking protection — plus one-way returns, delivery and pooled book-by-class.
Fleet management
Mileage, service history, maintenance costs and documents for every vehicle — across all your locations, with alerts before service or papers lapse.
Your branded booking site
A storefront in your colours and logo that renters reserve through — multi-language, mobile-ready, and embeddable on your own website.
Payments & deposits
Take cards and security deposits with Stripe — holds, refunds, protection plans and pay-by-link built in, with a 0% platform commission.
Flexible pricing
Seasonal and length-of-rental rates, promo codes, extras, young-driver fees and per-location tax — set the rules once and they just apply.
Customers & CRM
Profiles, rental history, loyalty and company billing details — your whole customer book in one place, with one-click data export.
Reports & insights
Revenue, utilization, per-rental breakdowns, cash flow, AR aging, a booking funnel and maintenance margin — all exportable to CSV.
AI assist
Damage detection at check-in, odometer & fuel from a dashboard photo, licence-expiry reading and import column-mapping — every result your team reviews — plus a 24/7 AI concierge that answers your renters' and staff's questions. Monthly allowance on paid plans.
Your booking site
A booking site that looks like you, not us.
Every operator gets a storefront in their own colours and logo, on their own link (rentalpilot.io/o/yourshop) or embedded on your website. Renters search dates, pick a vehicle, add protection and pay — in English or Spanish, on any device.
- Your brand, colours and logo
- Real-time availability & instant confirmation
- Card payment & deposit at checkout
AI does the busywork — your team stays in control
At check-in, RentalPilot compares the pick-up and return photos, flags likely new damage, and saves a before/after report you can download as a PDF to settle any dispute. It also reads the odometer and fuel from a dashboard photo, checks a licence's expiry, and maps a messy spreadsheet's columns when you import. Every result is a suggestion your team reviews — nothing is charged or changed on its own — and you switch each feature on or off to control your allowance.
And a built-in AI concierge answers your renters' and your staff's questions around the clock — on your booking site and inside the dashboard — so the routine "how do I…" messages don't have to land on you at midnight.
Live in three steps
No onboarding project, no consultants. You can be taking bookings the same day.
1
Create your account
Sign up free in a minute — no credit card, no sales call.
2
Add your fleet & branding
Import your vehicles, set your prices, pick your colours and logo.
3
Share your booking link
Send customers to your branded site and start taking reservations.
Ready to get your rentals online?
Plans from $29/mo — free to start, no credit card, cancel anytime.